Home  Project Documents   Project Preparation Guidelines

Overview

This page provides a guideline to all implementing agencies on the necessary steps to be taken in the preparation of the National Hydrology Project (NHP). The subsequent sections include step-by-step instructions, templates, sample documents and reference materials to enable implementing agencies to
1) To prepare a detailed action plan
2) To quantify baseline and proposed requirements that are necessary for setting the indicators of the project.
All agencies are requested to review each section thoroughly before submitting the required documents. The agency wise amount allocation under different components are provided in the table. A brief summary of each section is provided below.
Please contact us if you have any queries/suggestions/feedback.
Readiness Criteria
The Department of Economic Affairs (DEA) has set stringent readiness criteria for making the National Hydrology Project (NHP) effective. To meet the readiness criteria, the following actions require immediate attention by all NHP implementing agencies (central and state):
1. Setting up of a Project Management Unit
2. Preparation of a Work-Plan for Year 1 and Year2
3. Preparation of a Procurement Plan for the first 18 months
The above mentioned documents need to be submitted to the Ministry of Water Resources (MoWR), RD & GR via the existing Data Management System (DMS) before 7 September 2015.
For detailed instructions on how to submit the document, kindly click on the tab - ‘Readiness Criteria’ - on the left side of this page.
Detailed PIP
Based on recent discussions and the prescribed changes to the project structure by the Department of Economic Affairs (DEA), lined ministries and central agencies, a revised PIP format has been designed.
This section includes information on the list of documents that need to be submitted (along with templates, sample documents and reference material) and detailed instructions for the same. All implementing agencies are advised to submit these documents at the earliest.
For detailed instructions on how to submit the document, kindly click on the tab – ‘Detailed PIP’ - on the left side of this page.
Note: The ‘Detailed Project Implementation Plan (PIP) Report’ is a pre-requisite document that needs to be prepared by all the implementing agencies of the National Hydrology Project (NHP) - central as well as states. Some agencies had already submitted their PIPs through the Data Management System (DMS) earlier this year. However, in light of the recent changes, all implementing agencies are advised to download the revised templates for the ‘Detailed PIP Report’ and submit the duly filled document using existing DMS as soon as possible.
Reference Material
This section provides a comprehensive list of all the reference material that has been provided in the previous sections.
To view the reference materials, kindly click on the tab – ‘Reference Material’ - on the left side of this page.
Archives
The earlier versions of all the template documents, reference materials and instruction manuals have been archived in this section. Agencies could refer to these if required but are strongly advised to adhere to the revised templates and instructions provided in the previous sections.
To view the archived documents, kindly click on the tab – ‘Archives’ - on the left side of this page.

Readiness Criteria

The Department of Economic Affairs (DEA) has set stringent readiness criteria for making the National Hydrology Project (NHP) effective. To meet the readiness criteria, the following actions require immediate attention by all NHP implementing agencies (central and state):
1. Setting up of a Project Management Unit
2. Preparation of a Work-Plan for Year 1 and Year2
3. Preparation of a Procurement Plan for the first 18 months
The above mentioned documents need to be submitted to the Ministry of Water Resources (MoWR), RD & GR via the existing Data Management System (DMS) before 7 September 2015.
For detailed instructions on how to submit the document, kindly click on the tab - ‘Readiness Criteria’ - on the left side of this page.
Criteria Download Template Submit
Criteria 1: Staffing for State Project Management Unit (SPMU) Submit
Criteria 2: Annual Work or Implementation Plan (Year 1 and Year 2) Submit
Updated on: 9/5/2015
Criteria 3: Procurement Plan (18 months) - Please fill any of the versions Lite or Advance Advanced Version Submit
Procurement Guidelines Lite Version

Guidelines for filling detailed PIP

Based on recent discussions and the prescribed changes to the project structure by the Department of Economic Affairs (DEA), lined ministries and central agencies, a revised PIP format has been designed.
This section includes information on the list of documents that need to be submitted (along with templates, sample documents and reference material) and detailed instructions for the same. All implementing agencies are advised to submit these documents at the earliest.
Note: The ‘Detailed Project Implementation Plan (PIP) Report’ is a pre-requisite document that needs to be prepared by all the implementing agencies of the National Hydrology Project (NHP) - central as well as states. Some agencies had already submitted their PIPs through the Data Management System (DMS) earlier this year. However, in light of the recent changes, all implementing agencies are advised to download the revised templates for the ‘Detailed PIP Report’ and submit the duly filled document using existing DMS as soon as possible.
  • Offline Templates
Template Document Sample Document Refrence Material
Detailed PIP
Updated on: 8/25/2015 Revised PIP Template Word Format Basin Codes
Updated on: 10/05/2016 Revised PIP Template ExcelFormat Existing Hydromet Stations (Categorised by Flood Forcasting) - CWC
NHP -  Andhra Pradesh Revised P September 2015 (Example Document) Existing Meteorological Stations - CWC/IMD/ISRO
West Bengal PIP 2015 (Example Document) Existing Hydromet Stations (Categorised by GDSQ) - CWC
Cost Estimates
Updated on: 10/05/2016 Detailed Cost Table
Updated on: 01/06/2016 Detailed Cost Tab filled by Rajyasthan (Example Document)
Updated on: 09/05/2015 NHP -  Andhra Pradesh Revised PIP September 2015 (Example Document)
Updated on: 09/11/2015 Hydromet Instrument Cost Unit Price Estimates
Water Quality Information
Updated on: 09/05/2015 Spedifications of chemical Instruments - CGWB
Updated on: 09/05/2015 Upgradation of Water Quality Laboratories In CENTRAL WATER COMMISSION
Updated on: 09/05/2015 Up-gradation of Chemical Laboratories in CGWB
Updated on: 8/25/2015 Format for State WQ Information
Example Documents Activities of CWC in WQM
Uttrakhand
Bihar State Surface Water
CWC - Water Quality Monitoring

Reference Material

Template Document Sample Document Refrence Material
Detailed PIP
Updated on: 8/25/2015 Revised PIP Template Word Format Basin Codes
Updated on: 8/31/2015 Revised PIP Template ExcelFormat Existing Hydromet Stations (Categorised by Flood Forcasting) - CWC
NHP -  Andhra Pradesh Revised P September 2015 (Example Document) Existing Meteorological Stations - CWC/IMD/ISRO
West Bengal PIP 2015 (Example Document) Existing Hydromet Stations (Categorised by GDSQ) - CWC
Cost Estimates
Updated on: 10/05/2016 Detailed Cost Table
Updated on: 10/06/2016 Detailed Cost Tab filled by Rajyasthan (Example Document)
Updated on: 09/05/2015 NHP -  Andhra Pradesh Revised PIP September 2015 (Example Document)
Updated on: 09/11/2015 Hydromet Instrument Cost Unit Price Estimates
Water Quality Information
Updated on: 09/05/2015 Spedifications of chemical Instruments - CGWB
Updated on: 09/05/2015 Upgradation of Water Quality Laboratories In CENTRAL WATER COMMISSION
Updated on: 09/05/2015 Up-gradation of Chemical Laboratories in CGWB
Updated on: 8/25/2015 Format for State WQ Information
Example Documents Activities of CWC in WQM
Uttrakhand
Bihar State Surface Water
CWC - Water Quality Monitoring

Archives

Mission Agenda
Sr. No Date Mission Note Mission Agenda Presentations File Type
1 January 15th 2015 HP Mission Agenda 19th January - 4th February 2015
2 December 15th 2014 Hydrology Project 3 Mission Note December 2014 Overview of HP3-MOWR & World Bank New
3 September 1st 2014 Hydrology Project 3 Mission Note October 2014
Steps & Guidelines for PIP Preparations
Templates
First set of PIP shall consist of a summary note and PIP cost table. This package will be complied and submitted by MoWR for EFC clearance.
Second Set a detailed PIP will be prepared to guide the implementation procedure and implementation arrangement. It will require supporting details and detailed note by each state.
In order to guide the IA, the Standard Template Downloadfor PIP has been prepared and guidelines to prepare PIP are also provided below. Kindly ensure to upload all the documents through DMS.
Standard Templates have been prepared to guide the preparation of cost estimate and report preparation for PIP.
  • Summary Note of project activities (Standard Template word format):Download TemplateThis note would primarily list the implementation arrangement and summary of major activities in the project. The West Bengal Irrigation Waterways Department has prepared good note covering all the aspects. The agencies are advised to follow attached to the extent possible. They may update the HIS later in the detailed note
  • Cost estimate table (shared in excel sheet based template last updated 8th February)Download Template Agencies have been prepared to priority and required PIP. Please refer the guideline below to complete the cost table
  • For Detailed PIP
  • Detailed Project implementation Plan will be supported by following detailed information including existing HIS, implementation arrangements and detailed note.
  • Existing HIS setup (Excel based):Download Template please update existing HIS metadata including monitoring system from other agencies in the state and plan for the project.
  • Existing Institutional arrangement (Excel Based):Download Template Includes the details of staff associated with the project and implementation arrangement of various activities proposed in the project.
  • Guidance for PIP preparation:
    In order to prepare a consistent PIP across implementing agencies, following have been provided to guide the preparation of PIP:
  • The unit cost rates Downloadfor equipment and software (category Goods). Agencies may deviate from the proposed unit rates, if they are demonstrably unrepresentative for the State (e.g. the cost may be higher in North-East India than elsewhere, or cost of drilling of piezometers may vary across India depending on depth, availability of contractors and location).
  • In addition two model templates are attached. A model PIP for a fictitious State to guide States in PIP preparation. States have been advised to limit incremental staff cost to the cost of temporary technical staff cost, with a focus on specialist staff such as IT experts and other professionals for data centres, chemists for laboratories, temporary data entry staff, etc. As a rule of thumb, cost of incremental staff (sub-component D5.1) should not exceed 10% of the total budget.
  • PIP Templates
    Category Name of template Last Updated on Due by Notes File Type
    Standard Template by Admin Summary Note February, 8th, 2015 February, 25th 2015 Refer West Bengal Minor irrigation waterways for example New
    Detailed Cost table February, 8th, 2015 February, 25th 2015 Refer Model PIPs for Small States Download and large States Download and guideline below to complete the cost estimate
    Supporting Template for detailed PIP by Admin Hydrological information metadata April 2015
    Institutional update April 2015 Institutional - Detailed Staff Template Download
    Detailed Note April 2015
    Database for detailed note April 2015
    Guidelines for PIP cost table by Admin General observations on PIP - Note February, 8th, 2015 General Observations on PIPs Download
    General observations on PIP - Presentation February, 8th, 2015 PIP Preparation for HP-III Download
    Unit Price schedule of items proposed in PIP February, 8th, 2015 General Price Schedule Download
    Documents for PIP Preparation
    Model PIP Documents The folder “Model PIP documents” contains a number of guiding documents, which agencies may consult prior to PIP finalization.:
    Guidelines for PIP preparation: Please draft your final PIP in line with the recommendations provided for each budget item. Pay particular attention to the first two pages of this document regarding various general issues and the time distribution of expenditures. Examples of realistic budgets and time distributions of expenditures are provided in the enclosed model PIPs.
    General guidelines for PIP preparation:
    8th February 2015
    Since the budgets of most full-scale PIPs prepared so far exceed the initial budget allocations to the agencies, it is requested that agencies first amend their full scale PIP in line with the discussions during PIP review at the World Bank office, then get these documents approved and submitted to WB/MoWR. Secondly, agencies should prepare a priority PIP, matching the budget allocation provided to them during the review discussions. Typically, a full scale PIP may amount to for example 125 crore and a priority PIP to 75 crore. Project implementation will be initiated on the basis of the Priority PIPs, while reallocations may be made later to close the gap between Priority PIP and full-scale PIP, in case more funds would become available, or by reallocating funds from poor performing to well performing agencies.
    General Price Schedule:Guidelines for unit cost rates to be adopted. Cost of goods/equipment shall include 35% AMC (for 5 years, after 2 years warranty) and 12.5% VAT/service taxes. Agencies may deviate from these unit rates if they find the prices provided not realistic. Kindly inform the Bank team of such deviations, in order that the rates provided may be adjusted.
    General Price Schedule:
    8th February 2015
    General Price ScheduleDownload Template
    PPT with summary of PIP preparation guidelines: summary of the main guidelines.
    PPT with summary of PIP preparation guidelines
    8th February 2015
    Model PIP for a (fictitious) HP-II State: This model PIP is believed to represent a realistic budget plan for an average HP-II State. Some States have been allocated lower initial budgets in view of less satisfactory performance during HP-II, or envisaged implementation capacity constraints for new States. Larger and well performing HP-II States may have been allocated higher budgets.
    Model PIP for a (fictitious) HP-II State
    8th February 2015
    5. Model PIP for a new and smaller State, such as in the NE of India: This model PIP was primarily developed to guide new States in NE India.
    HP3-Model PIP small new HP State
    8th February 2015